Audit-ready
01
Stay compliant
DBS checks, certifications, references and policies. All tracked, all renewed, all audit-ready. But without the spreadsheets, or surprise expirations.
Onboard faster
Stay compliant
Cut admin
Built around you, the work, and the regulations
The UK platform that gets your tutors, teachers, and coaches ready to teach, without drowning your team in paperwork.
Trusted by 50+ private education organisations including
Cambridge Online Tutors
Mastery Map Ltd
Milverton Education
Miss Clare Tutoring
Next Steps Education
Rhytmico
Rose Tuition
Simplify your admin
Compliance, onboarding, administration, and growth. The four forces that quietly drain private education organisations for doing what they actually want to do. We built TotalOnboarder to handle all of that simply in one place.
02
Onboard faster
From job application to teaching their first class in days, not weeks. Create workflows that automate the onboarding process for your team, and chase documentation without you lifting a finger.
From 8 hours to just34 minutes
03
Cut admin
Finally, stop chasing those emails, signatures, and renewals that take up so much of your time, and get back to doing what really matters and what truly grows your business.
61%of manual admin time, gone
Built to scale
04
Scale without hiring
Add new team members, open new branches, double your tutor count, without doubling your admin costs. TotalOnboarder absorbs the growth, so your payroll doesn't have to.
Pick the shoe
that fits
Each sub-brand is tuned to its audience, regulatory frameworks, and the workflows that make sense. Same engine, different fittings. Pick the one that knows your world best.
Three steps
no drama
We meet you where you are, configure the platform around your existing processes, then quietly tailor TotalOnboarder so it's right for you.
01
Audit
We map your current process
A discovery call with your operations lead. We document every check, document and approval you need and find out what's slowing you down.
02
Configure
We tailor the platform to suit you
Workflows, document templates, role-based access, and your regulatory frameworks, all set up and ready for you to use as soon as possible.
03
Operate
You run, we keep watch
New staff on board themselves. Renewals automatically chase themselves. You get a dashboard, an audit trail, and a quieter inbox.
See it in action
A short look at TutorOnboarder, the live product in our family, doing the heavy lifting and compliance work so your team doesn't have to.
What are operators saying
From the people running the kind of organisations we built this for.
TutorOnboarder was the perfect solution for us, and quite frankly it has changed the way that we've operated. It's all built in one place, and I particularly like how it's specifically built for tuition businesses.
The system has completely streamlined our tutor onboarding process and our document management. As a small company, that peace of mind is invaluable.
It's changed my life. I love the fact that I don't have to chase references anymore. Overall review, five out of five stars.
You don't need something until you have it, and then you can't live without it. I would describe TutorOnboarder as something like that. The peace of mind it offers is worth every single penny.
TutorOnboarder has completely transformed the way we onboard new tutors. It's not only saved me time on administration, it's helped us professionalise the way we onboard tutors. It's been a game changer for me.
Using TutorOnboarder has been a weight off my mind. I can be sure that all our tutors have up to date DBS checks, and all other safer recruitment processes are accounted for and logged. It has saved me so much time!
Answers, plainly given
Is TotalOnboarder GDPR compliant?
TotalOnboarder is built around UK data protection requirements, and you remain the data controller for any data you upload. For our current data processing details, or a copy of our data processing agreement, just ask.
What about Ofsted, KCSIE, and other regulatory audits?
TeacherOnboarder maps directly to the KCSIE statutory checks and Ofsted's single central record requirements. CoachOnboarder mirrors NSPCC CPSU guidance. TutorOnboarder is built around the typical agency-side compliance stack. Audit exports are one click.
Can we migrate from our existing system?
In almost every case, yes. We've migrated organisations from spreadsheets, Airtable, custom-built CRMs, and competitor platforms. Migration is included in the onboarding process.
How quickly can we get set up?
Most organisations are live within ten working days of signing. The first half-day is a workflow audit; the rest is configuration on our side, with a single check-in before launch.
What's the difference between Coach, Teacher, and TutorOnboarder?
Same engine, different fittings. Each sub-brand has the regulatory frameworks, document templates, terminology, and reporting tuned to its sector. If you operate across two sectors, we can run both, talk to us.
Ready to take the admin off your plate?
Book a 30-minute demo. We'll walk through your current process and show you exactly where the hours come back.
Book a demo