Tutors lost before lesson one
References that never come back, DBS in limbo, families ghosting halfway through onboarding. The pipeline leaks the most where it should be tightest.
Built for tutoring agencies who care about the fine detail
Safer recruitment, DBS, references, compliance, and onboarding for tutoring agencies and private tuition providers.
Tutor records · live
Tutor complianceLive · 16:08 BST
Anya Mehra
ID verification · share code
Current
Tom Rosen
ICO basis · review
Renews · 92d
Bea Holloway
Safeguarding · refresher
Action · 4d
Otis Lambert
Reference · second
Chasing
ICO-aligned9.1 hrs weekly admin recovered
You started an agency to match the right tutors with the right child
And yet half your day is spent chasing your tail, with DBS reminders, reference chases, and people checking if your safeguarding policy is up to date.
Compliance that scales badly
What worked well for 12 tutors falls apart at 60. Spreadsheets get colour-coded, email folders sprawl into monsters, the wrong tutor takes a lesson and you're sat dealing with an issue that could have been avoided.
Operators doing TutorOnboarder's job
The whole agency stops moving while the founder hand-walks each tutor through the paperwork that should have been an easy to use system three years ago.
Everything you need,
nothing you don't
Six tools that work together as one, but specifically for the way you actually run your agency.
Compliance dashboard
One screen, with every tutor, every check, and every status clear as day. Green when it's fine, amber when you need to pay attention, and red when it's critical. With no drama.
DBS & safeguarding
Update Service-linked DBS tracking with automated renewal reminders. Safeguarding policy acknowledgement and refresher cycles built in as standard.
Document vault
Qualifications, ID, references, right-to-work, insurance, all searchable, expiry-tagged, and ready to share at a moment's notice with the families who need it.
Automated reference chasing
A new tutor hands you two references; the platform takes it from there. Polite, persistent, on-brand emails until both come back to you.
Onboarding workflows
A customised build for the exact onboarding sequence your agency actually needs. Applications, interviews, checks, sample lessons, first bookings, all monitored in days, not weeks.
Reporting & audit logs
ICO compliance reports, family-facing tutor profiles, internal audit trails, all exported in one click, and formatted the way each audience expects.
See it in action
Ninety seconds inside TutorOnboarder. Onboarding, references, DBS and safeguarding, handled without you chasing a single email.
Aligned to the frameworks that matter to agencies
Out of the box. ICO, GDPR, child safeguarding, every workflow, document template, and check is mapped to the right framework, so families get a confident answer every time.
Registration support, lawful basis records, family consent capture, subject access flows.
Tutor onboarding into the DBS Update Service with continuous status monitoring.
Two-reference chase, ID verification, application timeline, induction sign-off.
Course tracking, expiry reminders, sector-specific certification capture.
Remote ID verification, video safeguarding training, online platform agreements.
Branded consent forms, mobile-friendly signature capture, tied to family records.
What agencies ask before they sign up
How quickly can a new tutor be onboarded?
Most agencies are getting their new tutors through to their first lesson in around 3-5 working days. Application form, references, ID check, DBS, safeguarding training, and induction are all sequenced and chased automatically. You only get involved when a human decision is needed. That said if they've got all their documents and paperwork ahead of time, you're looking at onboarding completely finished in less than 30 minutes.
Can families fill in consent and disclosure forms directly?
Yes. Mobile-friendly, branded forms, signature-captured, tied to the family record. No PDFs flying around inboxes.
What references and identity checks are run by default?
Two professional references chased automatically, ID verified against a government-issued document, basic or enhanced DBS, right-to-work check where applicable, and any sector-specific safeguarding training your agency requires.
Does it work for online-only tutoring agencies?
Yes, many of our customers operate fully remote rosters. Online safeguarding training, video-verified ID, and remote signature capture are all supported.
How do you handle DBS for self-employed tutors?
Tutors register with the DBS Update Service through a guided flow in their onboarding. Once linked, the platform monitors status continuously and flags any change in their record.
Get back to building the agency
Book a 30-minute demo. We'll show you exactly how TutorOnboarder takes the admin off your hands.
Book a demo